Registrars Office

SERVICES OFFERED

SERVICES OFFERED IN THE UNIVERSITY REGISTRAR'S OFFICE

ISSUANCE OF LETTERS

Letters issued by the registrar's office include: -

  • Letters of completion (confirming all degree requirements are done)
  • Continuation Letters (confirming enrollment and progression with current semester)
  • Confirmation Letters (Confirming student was in USIU-Africa)
  • Letters of varying requests by employers, academic and non-academic institutions, government and non-government-based organizations, United Nations etc.
  • Letters confirming course work delivery was in the English Language (TOEFL)
  • Confirming USIU-Africa's accreditation status
  • Confirming the grading structure followed by USIU-Africa
  • Grading structure equivalence with other institutions / conversion
  • Congratulatory letters for students on Dean's list
  • Letters required by international students for issuance of student passes and certificates of good conduct by either Directorate of Criminal Investigations (DCI), Immigrations or other agencies.

For letter requests, e-mail registra@usiu.ac.ke specifying the type of letter required and your student ID number. Allow up to TWO working days for feedback.

UPDATE CONTACT DETAILS

Have you changed your address, Phone and Email or other contact details? Pass by the university registrar's office and fill a contact update form. 

ISSUANCE OF ACADEMIC TRANSCRIPTS

Students are required to pay Ksh.525 for one official transcript. Once payment is made, send transaction details to the finance office at finance@usiu.ac.ke for payment verification. The various payment options are available on https://www.usiu.ac.ke/payment-options/All payments are made at the USIU- Africa Finance Office. The issued receipt is presented to the registrar's office for processing. The transcript will be processed within two working days after receiving confirmation from the Finance office.

NB:  In case you pay via Mpesa , Enter Account number: Student ID – (hyphen) then purpose code example 654XXX-TSPT. Code for Transcript  is –TSPT

GRADES

Lecturers are given two weeks after final exams to submit grades.  Allow one additional week for posting.  Grades are available on line. Or click here to Check Your Grades.
 

COURSE REGISTRATION

Refer to the Academic Calendar for specific dates.  You may register on line during registration periods.  You must know your username and password to access your on line account.  Please get in touch with the USIU-Africa HelpDesk at helpdesk@usiu.ac.ke or call extension 333 for assistance.

INTERNATIONAL STUDENT PASSES

The Kenyan government requires all international (Non-Kenyans) students to obtain a Student's Pass.  The Student's Pass is valid for a period of one year.  The Student's Pass is required to be renewed annually.  The cost for the Student's Pass is KShs. 5,050 for all international students except East African Nationals.

STUDENT DATASHEETS

Data Sheets show the courses registered for, class locations, days and times of attendance and charges.  This information  is  accessed on line from your Course and Fee Statement.

LEAVE OF ABSENCE REQUESTS

Students may officially request for a Leave of Absence (LOA) for up to one academic year of study.  Absence from the University without an approved LOA requires the student to Reapply for Admission to the University along with a KShs. 3,150 - Readmission fee.

GRADUATION APPLICATION

When you are within 6 months of graduating, you must apply for graduation. Only those students who fulfill their program requirements are allowed to apply. All graduating students must file a formal Application for Degree with the registration officer in the registrar’s office. Advance notice of the intent to graduate permits timely review of degree requirements. This allows you to plan or change your final term course schedule to ensure completion of all requirements. Students with NR’s, Incompletes, F’s should not apply until all previous pending unresolved requirements issues are met.

STUDENT CLEARANCE

Students who wish to clear/ withdraw from the university for various reasons i.e. graduation, transfer must do so officially by applying for clearance and taking an Exit interview. To apply for clearance, visit  https://www.usiu.ac.ke/clear/  Click on - Student. Kindly indicate student number and sign in to check clearance status.

For graduation clearance, all course requirements must have been completed and graded before applying for clearance.


General Academic Policies

* Dean’s List - The names of full-time undergraduate students whose term GPAs are 3.5 or over are included on the Dean’s List each term.

* Honors - Graduating seniors who achieve the requisite cumulative grade point average during their undergraduate career will be entitled to graduate with honors, and the honors certification will be designated on their diplomas.  The following honor categories are recognized by the University:
•Summa Cum Laude  [3.90 – 4.00] 
•Magna Cum Laude  [3.70 – 3.89]; and
•Cum Laude [3.50 – 3.69;]

* Students may repeat courses to improve their academic record.  All grades earned at USIU - Africa will remain on the student’s transcript and the higher grade earned will be used to compute the grade point average.  At the undergraduate level, a maximum of four courses may be repeated.  No course may be taken more than twice without approval from the Dean.  At the master’s level, a maximum of two courses may be repeated.  No course may be taken more than twice without approval of the Dean.

* Undergraduate students must formally declare their major and minor/concentration before beginning their junior year of study at USIU - Africa. Changes of Majors are processed through the Academic Dean of the  Chandaria School of Business, School of Humanities & Social Sciences and the School of Science & Technology.

University Code of Conduct and Ethics

The University is committed to principles of scholastic honesty.  Its members are expected to abide by ethical standards both in their conduct and in their exercise of responsibility towards other members of the community.

Any student who violates the Code of Conduct and Ethics will be subject to sanctions up to and including dismissal from the University.

Students bear the responsibility not only for their own academic integrity, but also for bringing instances of suspected violations of the Academic Code of Conduct to the attention of the proper authorities.