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Office of the Registrar

Letters of Confirmation

Letters of Confirmation, Verification, Authenticity, Certification and Introduction are prepared for students.  Complete the “Letter Request Form” and allow one working day for processing.

Address Update

Address, Phone and Email Updates should be reported to the Registrar’s Office.  The Registrar’s Office will update your records campus wide.


Official Transcripts may be requested and collected anytime during working hours. The cost is KShs. 500 for the entire official transcript.
Unofficial Transcripts are  produced immediately on request. The cost is KShs. 250 for each unofficial transcript.


Lecturers are given two weeks after final exams to submit grades.  Allow one additional week for posting.  Grades are available on line. Or click here to Check Your Grades.


Refer to the Academic Calendar for specific dates.  You may register on line during registration periods.  You must know your username and password to access your on line account.  Please get in touch with the USIU-Africa HelpDesk at or call extension 333 for assistance.

Pupil's Pass

The Kenyan government requires all international (Non-Kenyans) students to obtain a Pupil’s Pass.  The Pupil’s Pass is valid for a period of one year.  The Pupil’s Pass is required to be renewed annually.  The cost for the Pupil’s Pass is KShs. 5,000 for all international students except East African Nationals.

Student's Data Sheet

Data Sheets show the courses registered for, class locations, days and times of attendance and charges.  This information  is  accessed on line from your Course and Fee Statement.

Leave of Absence

Students may officially request for a Leave of Absence (LOA) for up to one academic year of study.  Absence from the University without an approved LOA requires the student to Reapply for Admission to the University along with a KShs. 3,000 - Reapplication fee.

Graduation Application

When you are within 6-9 months of graduating, you must apply for graduation.  Graduation application will be available online and only those students who fulfill their program requirements are allowed to apply.

Student Clearance

Students who wish to clear/ withdraw from the university for various reasons i.e. graduation, transfer must do so officially by applying for clearance and taking an Exit interview. To apply for clearance, visit  Click on - Apply for clearance. Kindly indicate student number, full names,  graduation level and departure reason. To check clearance status, on the same page - Log in as student and type in student id number.

For graduation clearance, all course requirements must have been completed and graded before applying for clearance.

General Academic Policies

* Dean’s List - The names of full-time undergraduate students whose term GPAs are 3.5 or over are included on the Dean’s List each term.

* Honors - Graduating seniors who achieve the requisite cumulative grade point average during their undergraduate career will be entitled to graduate with honors, and the honors certification will be designated on their diplomas.  The following honor categories are recognized by the University:
•Summa Cum Laude  [3.90 – 4.00] 
•Magna Cum Laude  [3.70 – 3.89]; and
Cum Laude [3.50 – 3.69;]

* Students may repeat courses to improve their academic record.  All grades earned at USIU - Africa will remain on the student’s transcript and the higher grade earned will be used to compute the grade point average.  At the undergraduate level, a maximum of four courses may be repeated.  No course may be taken more than twice without approval from the Dean.  At the master’s level, a maximum of two courses may be repeated.  No course may be taken more than twice without approval of the Dean.

* Undergraduate students must formally declare their major and minor/concentration before beginning their junior year of study at USIU - Africa. Changes of Majors are processed through the Academic Dean of the  Chandaria School of Business, School of Humanities & Social Sciences and the School of Science & Technology.

University Code of Conduct and Ethics

The University is committed to principles of scholastic honesty.  Its members are expected to abide by ethical standards both in their conduct and in their exercise of responsibility towards other members of the community.

Any student who violates the Code of Conduct and Ethics will be subject to sanctions up to and including dismissal from the University.

Students bear the responsibility not only for their own academic integrity, but also for bringing instances of suspected violations of the Academic Code of Conduct to the attention of the proper authorities.


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Graduation 2017 - Final Clearance Process



The deadline for returning the cap and gown (and hood) will be 15th September 2017. A fine of KShs.1,000/= per day will be charged effective 18th September 2017 for overdue gowns (and hoods). Any graduate who retains the academic regalia after 22nd September 2017 will be required to replace the whole set at a cost of KShs.10,000/=.

The link for FINAL Clearance process is Kindly log in as student and key in id number to check your status. Please give us time to clear you. If a department will not have cleared you by 30th September 2017, you will need to contact them to find out the reason e.g. lost books, lost equipment, fee balances etc. Registrar clearance is FINAL after all departments have cleared you. A fine of KShs.1,500/= will be charged for lost ID card and the card-holder.

Degree certificates will be issued in the office of the Registrar when all the above conditions are cleared. Confirm that your Email/Postal address in the Registrar’s and Alumni offices is current for future communication and notification on when to collect degree certificates





Summer 2017 Pre-registration begins on 20th March 2017.

Note that you will be able to :

1. Register on line from 20th March 2017 to 19th May 2017 for undergraduates without Add/Drop charges
2. 27th March 2017 to 19th May 2017 for Doctorate and Masters students without Add/Drop charges
3. All students will be able to Register online from 15th May 2017 to 19th May 2017 with Add/Drop and late registration charges
(Beware: Each Drop and/or Add is charged once charges begin).

NOTE: The online faculty evaluation must be completed to allow access to registration. If your account is on any hold (Shown on your page)visit the concerned office for it to be lifted before you can register i.e.

• Business/Finance holds- Finance office,
• Web Clearance, Leave of absence, Placement exam, and academic standing holds - Registrar’s office
• Course Prerequisites, Course advising -Academic advisor’s office
• Conditional Admission holds-Admissions office

Tutorials on registration are available on

Please take advantage of the prolonged registration time to avoid unnecessary charges and unnecessary long queues

For more details on Summer 2017 Pre-registration, visit handouts section below and open attachment.

Registrar's Attachments
ACADEMIC CALENDAR 2016-2017 (.pdf, 4891K)
SUMMER 2017 DEAN'S LIST (.docx, 46K)

CONGRATULATIONS on your fine academic performance during SUMMER 2017.The grades you earned have entitled you to inclusion on the Dean’s List, which recognizes those students who are demonstrating superior achievement in their course work at USIU-Africa.  We are all delighted that you have earned this distinction and we hope that you will continue to meet with equal success in all of your academic endeavors.

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